There are also some specialized inventory management apps like Inventory Now or Finale Inventory. Perhaps the simplest way is creating a spreadsheet in Excel or Google Sheets and updating it regularly. Other than contacting suppliers regularly, they need to keep track of all resources. Office managers also take care of office supplies such as notepads, pens, keyboards, tablets, etc. So, OMs should be familiar with Slack, Hangouts, Skype, Zoom, Google Meet, Gmail, ActiveCampaign, and any other means of communication their company uses. Accounting tools are indispensable for this assignment, and some of them are vastly used: Gusto, Paycor, OnPay, Rippling, Bamboo HR.Ĭommunication with everyone in the company is vital, so an office manager needs to be available through all channels, and by that, we mean phone, chat, video calls, email, and in-person.Įveryone should know how to contact the office manager, from top management to the cleaning staff. This task is so complex that HR managers usually lend a hand to their colleagues at the end of the month. Last but not least, all the paychecks must be sent at the same time to the entire company. Each employee’s paycheck must be calculated, processed extremely precisely, and sent out on time. There are many elements in only one person’s paycheck: pay rate, vacation and sick days, overtime, social security, health care expense deductions, taxes, etc. Google Calendar should work just fine for most meetings, but Calendly has also made itself known for the easiness of agreeing upon a time slot that works for everybody.Īn office manager's most complex and vital job is dealing with payrolls. Scheduling meetings could be the responsibility of project managers, scrum masters, or managers’ assistants. They need a calendar to schedule company meetings if they’re the ones in charge of that task. Office managers don’t need too many specialized tools.
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